List of active policies
| Name | Type | User consent |
|---|---|---|
| CAHME Terms and Conditions | Site policy | All users |
| Enhanced Benchmarking Policy | Site policy | All users |
| MoodleCloud policy | Site policy | All users |
| MoodleCloud cookies policy | Site policy | All users |
Summary
This Course Agreement (hereinafter, "Agreement") is made by and between CAHME, hereinafter referred to as "Course Provider," and you, further defined below, as a participant in the Course, also defined below.
All parts and sub-parts of this Agreement are specifically incorporated by reference here. This Agreement shall govern the use of all pages and screens in and on the Course (all collectively referred to as "Course") and any services provided by or on this Course Provider through the Course ("Services") and/or on the Course Learning Management System.
Please review the full Terms and Conditions below. Users must agree to CAHME's Terms and Conditions in order to access the content in the CLC. Also, click HERE to review information about CAHME's Privacy Policy.
Full policy
This Course Agreement (hereinafter, "Agreement") is made by and between CAHME, hereinafter referred to as "Course Provider," and you, further defined below, as a participant in the Course, also defined below.
All parts and sub-parts of this Agreement are specifically incorporated by reference here. This Agreement shall govern the use of all pages and screens in and on the Course (all collectively referred to as "Course") and any services provided by or on this Course Provider through the Course ("Services") and/or on the Course Learning Management System.
1. Definitions
|
Term |
Definition |
|
Client |
The subject/organization who purchases the services delivered through the CLC for one or more Users. |
|
Course |
Didactic material available through the Core Learning Center (CLC), designed to ensure a solid training program. |
|
Faculty |
A CAHME resource who participates in one or more courses. |
|
Learning Management System (LMS) |
The platform (Moodle) purchased and used by CAHME in order to offer online (e-learning) courses in the CLC. |
|
Platform |
This is the CLC created by CAHME in Moodle. |
|
User |
A user of the learning management system in possession of a User ID. You, as the participant in the course and user of the Website, will be referred to throughout this Agreement with second-person pronouns such as you, your, yours, or as user or participant. |
|
User ID |
Information needed to access Moodle and all related data. A User ID is uniquely assigned to a User in order to access to the Courses that have been activated for her/him in the CLC. |
These terms and conditions of use apply to the Users of the Learning Management System. You are therefore kindly requested to read them carefully because by using the LMS, the User agrees to respect them all.
If you do not agree to the terms and conditions of use below, then you are not authorized to use the CLC and the Courses delivered through it.
2. Conditions of Use
CAHME allows access to and use of the CLC and the courses on the following conditions:
- The LMS platform and the Courses delivered through it are available once payment has been made in accordance with the business agreement set out by CAHME and subscribed to by the Client. Access is activated for the Users named by the Client and only for the period stated in the agreement. At the end of this period, CAHME may proceed to block User access to the course(s) and/or to the CLC if those Users do not have access to other Courses.
- We may provide you with certain information as a result of your accessing of the CLC through the Website. Such information may include, but is not limited to, documentation, data, or information developed by us and other materials which may assist in your participation in the Course ("Materials"). Subject to this Agreement, we grant you a non-exclusive, limited, non-transferable and revocable license to use the Materials solely in connection with your participation in the Course and your use of the Website. The Materials may not be used for any other purpose, and this license terminates upon your completion of the Course, your cessation of use of the Course or the Website, or at the termination of this Agreement.
- The Course and any of its accompanying Materials may not be shared with any party. If we suspect that the Course or Materials are being shared and/or that you have shared your log-in information with any party, we reserve the right to immediately terminate your access to the Course, in our sole and exclusive discretion.
- The User agrees to use the CLC only for legitimate purposes and not to violate the rights of anyone else or not to limit or inhibit its legal use for anyone else. Prohibited behavior include, in addition to acts of piracy or acts which limit or prevent the availability of the CLC, also causing injuries or harassment to any other user, the transmission of obscene things, the access to the CLC if not holding an ID or when impersonating other users. CAHME will closely monitor the occurrence of these behaviors and, if found, will, at its sole discretion, remove access to the CLC for the user(s) who have been guilty of such acts. No refund will be provided.
- It is forbidden to probe, scan or test the accessibility and/ or vulnerability of the CLC or any network to which it is connected, or to violate the security or authentication measures of the CLC or any other network to which it is connected.
- It is forbidden to interfere, using any automatic or manual appliance, program, algorithm or other means, with the correct functioning of the CLC or any operation conducted on it.
- Each User is responsible for any content published on the CLC such as, and this is purely an example, messages or discussion board posts. The User relieves CAHME of any responsibility in relation to any content published.
- The User will notify CAHME immediately if they notice other Users behaving in a way that is in violation of these conditions. They will also relieve CAHME from any responsibility and exempt them (CAHME) from any request for compensation for damage or loss when such damage or loss has not been caused by the company (CAHME).
- If a User leaves the Client’s organization, the Client is allowed to substitute the departed User enrollment for another User ONE time only within the agreement period.
3. Intellectual Property
- All copyrights, brands, materials, rights, patents and other intellectual property (registered and non-registered by CAHME and others) and all the contents that are on the CLC must remain property of CAHME or of other declared legitimate owners. The User agrees not to infringe any intellectual property rights of the content of the CLC (Courses included) and of the CLC itself and to accept and respect the property of such rights and all the regulations that protect them.
- It is forbidden to copy, reproduce, republish, break apart, dis-compile, download, forward, send, distribute, transmit, or make available to the public any material or content or portion, file or information on the CLC.
- You are allowed to copy and print material from the CLC only for personal use and for the training purposes for which it was designed.
- The material downloaded or printed must not be modified and must be destroyed at the end of the access period for the Course to which it belongs.
- The User will be held directly responsible for any improper use or distribution of the material and from the damage that derives from that.
- You agree not to undertake any of the following actions: a) Reverse engineer, or attempt to reverse engineer or disassemble any code or software from or on the Course or Website; b) Violate the security of the Course or Website through any unauthorized access, circumvention of encryption or other security tools, data mining or interference to any host, user or network.
4. Accuracy of the Content and the Information
- The training material contained on and delivered by the CLC and the CLC itself have been accurately checked to the best of our knowledge.
- In particular, the CAHME Faculty and CAHME itself cannot be held responsible in any way for possible damages, direct or indirect, which are a consequence of the use of the contents present on the CLC and the CLC itself.
- The training material on the CLC and the CLC itself can be updated at any time if requested by CAHME, the Faculty, or for technical reasons that reflect updates in knowledge, the improvement of the learning experience, the correction of any formal errors, theoretical or technical which may have been identified.
- The content of any links to external sources of information that are present on the CLC must not be considered or interpreted as having been approved by CAHME.
- These conditions of use are only applicable to the CLC and as such cannot be applied to the content of other websites referenced on it. It is therefore recommended that you read the conditions of use and the privacy policy that regulates these web sites.
5. Responsibility
5.1 Security and Service Conformity
- Although CAHME has strived to provide the maximum possible during the planning, programming and delivery of the services offered via the CLC, it cannot guarantee that the CLC itself or any of its content, services or functions are without error, available without interruptions, compatible with all kinds of hardware or software (browser for example) or that potential defects are correct or that the use of the CLC will provide the results expected by the Client and/or User. The CLC and its contents are therefore offered and delivered “as they are” and “as available” without any guarantee of suitability for specific uses.
- A minimum of suitable skills and equipment are required for the use of the CLC and the Courses available from it.
- The failure to satisfy the requirements needed to use the CLC could lead to problems with the use of the materials for which CAHME cannot be held responsible.
- Although CAHME pays particular attention to ensuring the highest possible security for the CLC, it cannot guarantee that any file or data downloaded from it is free of viruses, contamination or negative effects. The responsibility for periodic checks and all the measures intended to pick up on and minimize the impact of viruses or other attacks on the User’s personal computer are entirely the responsibility of the User.
- Analogically, it is the responsibility of the User to ensure the correct use and conservation of the date needed for the User ID.
5.2 User ID
All of the CLC functions and services are available only with the creation of a specific User ID. A User ID is created by CAHME for every User and, is associated and communicated to that User. The User is entirely responsible for keeping the information relating to the User ID confidential (including user name and password) and is also responsible for what may happen if they fail to do so.
In particular, the User must:
- always disconnect from the Platform when s/he leaves her/his device unattended;
- not transmit information relating to User ID via e-mail or text without encrypting it.
By using the CLC:
- You recognize the need and agree to notify CAHME immediately if you become aware of any unauthorized use of the User ID.
- You agree not to use the User ID of any other User;
- You recognize that CAHME cannot be held responsible for any damages or losses that derive from your failure to understand these obligations.
5.3 Responsibility
- CAHME does not accept responsibility for direct or indirect damages, losses for the Client and or User or any third party that derives from the use of the CLC or its content.
- You agree to defend, protect and keep CAHME and all its staff exempt from claims, responsibilities, damages, losses or expenses including legal expenses, that derive from or are connected to your violation of these terms and conditions of use.
6. Personal Data
- The Data Controller of the CLC data is CAHME located at PO Box 911, Spring House, PA 19477
- In order to use the CLC, the User will provide the following personal data: name, surname and email address.
- By accepting these conditions of use, your consent to process personal data will be considered automatically given at every CLC access.
- By not accepting the conditions, CAHME will not be able to allow the use of the CLC.
- When known by CAHME, also the following data may be inserted in the CLC: city/town, country, platform use preferences (for example language, time zone). The user could modify them her/himself using the CLC functionalities.
- During the access to the CLC, data related to its use will be collected automatically, in order to evaluate the progress of the learning activities, in particular: course material the User accessed to, access duration.
- Such information is not used by or communicated to third parties unless the User gives her/his explicit consent.
- Please HERE to review our Privacy Policy for more information.
- For any additional information on the processing of personal data or for the exercise of personal rights please contact Melissa Cross, CAHME Education Coordinator at: mcross@cahme.org.
7. No Warranties
You agree that your participation in the Course and your use of the LMS materials is at your sole and exclusive risk and that any Services provided by us are on an "As Is" basis. We hereby expressly disclaim any and all express or implied warranties of any kind, including, but not limited to the implied warranty of fitness for a particular purpose, the implied warranty of merchantability or any warranty whatsoever that programs will qualify for accreditation. It also does not warrant that all items reviewed for accreditation are covered in the materials. CAHME’s Self-Study guide is provided to guide uses along the accreditation process. Accreditation is determined by the site visitors based on the programs ability to meet CAHME standards and criteria. While the CLC and the materials available therein may help programs prepare for Accreditation, completion does not guarantee accreditation. We make no warranties that the Course or LMS will meet your needs or that the Course or LMS will be uninterrupted, error-free, or secure. We also make no warranties as to the reliability or accuracy of any information in the Course or on LMS. You agree that any damage that may occur to you, through your computer system, or as a result of loss of your data from your participation in the Course or your use of the LMS is your sole responsibility and that we are not liable for any such damage or loss.
8. Termination
- We may terminate this Agreement with you at any time for any reason, with or without cause. We specifically reserve the right to terminate this Agreement if you violate any of the terms outlined herein, including, but not limited to, violating the intellectual property rights of us or a third party, failing to comply with applicable laws or other legal obligations, and/or publishing or distributing illegal material. You may also terminate this Agreement at any time by contacting us and requesting termination. At the termination of this Agreement, any provisions that would be expected to survive termination by their nature shall remain in full force and effect.
- Please be advised that terminating this Agreement does not entitle you to a refund on any monies spent with us.
9. General Provisions
- Language: All communications made or notices given pursuant to this Agreement shall be in the English language.
- Jurisdiction, Venue & Choice of Law: Through your participation in the Course and your use of the Website, you agree that the laws of the Commonwealth of Pennsylvania shall govern any matter or dispute relating to or arising out of this Agreement, as well as any dispute of any kind that may arise between you and us, with the exception of its conflict of law provisions. In case any litigation specifically permitted under this Agreement is initiated, the Parties agree to submit to the personal jurisdiction of the state and federal courts of the following county: Montgomery County, Pennsylvania. The Parties agree that this choice of law, venue, and jurisdiction provision is not permissive, but rather mandatory in nature. You hereby waive the right to any objection of venue, including assertion of the doctrine of forum non conveniens or similar doctrine.
- Arbitration: In case of a dispute between the Parties relating to or arising out of this Agreement, the Parties shall first attempt to resolve the dispute personally and in good faith. If these personal resolution attempts fail, the Parties shall then submit the dispute to binding arbitration. The arbitration shall be conducted in the following county: Montgomery County, Pennsylvania. The arbitration shall be conducted by a single arbitrator, and such arbitrator shall have no authority to add Parties, vary the provisions of this Agreement, award punitive damages, or certify a class. The arbitrator shall be bound by applicable and governing Federal law as well as the law of the following state: Pennsylvania. Each Party shall pay their own costs and fees. Claims necessitating arbitration under this section include, but are not limited to: contract claims, tort claims, claims based on Federal and state law, and claims based on local laws, ordinances, statutes or regulations. Intellectual property claims by us will not be subject to arbitration and may, as an exception to this sub-part, be litigated. The Parties, in agreement with this sub-part of this Agreement, waive any rights they may have to a jury trial in regard to arbitration of claims.
- Assignment: This Agreement, or the rights granted hereunder, may not be assigned, sold, leased or otherwise transferred in whole or part by you. Should this Agreement, or the rights granted hereunder, by assigned, sold, leased or otherwise transferred by Course Provider, the rights and liabilities of Course Provider will bind and inure to any assignees, administrators, successors, and executors.
- Severability: If any part or sub-part of this Agreement is held invalid or unenforceable by a court of law or competent arbitrator, the remaining parts and sub-parts will be enforced to the maximum extent possible. In such condition, the remainder of this Agreement shall continue in full force.
- No Waiver: In the event that we fail to enforce any provision of this Agreement, this shall not constitute a waiver of any future enforcement of that provision or of any other provision. Waiver of any part or sub-part of this Agreement will not constitute a waiver of any other part or sub-part.
- Headings for Convenience Only: Headings of parts and sub-parts under this Agreement are for convenience and organization, only. Headings shall not affect the meaning of any provisions of this Agreement.
- No Agency, Partnership or Joint Venture: No agency, partnership, or joint venture has been created between the Parties as a result of this Agreement. No Party has any authority to bind the other to third parties.
- Force Majeure: We are not liable for any failure to perform due to causes beyond our reasonable control including, but not limited to, acts of God, acts of civil authorities, acts of military authorities, riots, embargoes, acts of nature, pandemic and natural disasters, and other acts which may be due to unforeseen circumstances.
- Electronic Communications Permitted: Electronic communications are permitted to both Parties under this Agreement, including e-mail or fax. For any questions or concerns, please email us at the following address: mcross@cahme.org.
Summary
This policy is intended to clarify CAHME's expectations for use of the new Enhanced Benchmarking 2.0 resource in the Core Learning Center.
Full policy
This resource (Enhanced Benchmarking 2.0), and the data within the resource, is for process improvement. This data may NOT be used by you external to your program without the expressed written consent of CAHME. The CAHME Board of Directors may review violations of this policy and reserves the right to suspend or terminate your access to the benchmarking tool, or additional penalties if you materially or repeatedly breach this policy.
Summary
Full policy
Privacy Notice
Last updated 7 Oct 2019
This Privacy Notice tells you how we, Moodle Pty Ltd, will collect and use your personal data to provide our service which allows educators, of any kind, to create a private space online, filled with tools that easily create courses and activities, all optimized for collaborative learning. The Moodle software is free and open source, and may be hosted by Moodle Pty Ltd, but also by anyone who wishes to manage an installation. This notice will tell you how Moodle Pty Ltd uses your data, but if the site you are using isn’t hosted by Moodle Pty Ltd, then your data controller will have added their own specific information to it as well, on how your data is used by them.
Who are we?
Moodle Pty Ltd is a software company which allows educators, of any kind, to create a private space online, filled with tools that easily create courses and activities, all optimized for collaborative learning. The Moodle software is open source, and may be hosted by Moodle Pty Ltd, but also by anyone who wishes to manage an installation.
What’s covered by this Privacy Notice?
Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as: “any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.
All data subjects whose personal data is collected, in line with the requirements of the GDPR.
- where Moodle Pty Ltd is hosting a website on its own behalf, it is the Data Controller for all the data collected. Where Moodle Pty Ltd is hosting someone else’s installation of the Moodle Platform (as with MoodleCloud) it is the Data Processor for the site admin for that installation.
- when Moodle Pty Ltd is not hosting an installation of the software platform, it is neither the Data Controller nor the Data Processor and those duties fall on the people or organizations who have installed and are hosting those installations.
Why does Moodle Pty Ltd need to collect and store personal data?
In order for Moodle Pty Ltd to provide you with MoodleCloud and other Moodle hosted websites we need to collect personal data for correspondence purposes and/or to allow us to provide you our service(s). We are committed to ensuring that the information we collect and use is appropriate for this purpose. Moodle Pty Ltd is a company which values its users’ data protection and privacy rights and we have no interest in collecting data beyond what we need to make our service(s) work for you.
If you are going to be contacted by us for marketing purposes, we will not rely solely on this notice, but will always seek an additional confirmation from you that it’s ok to do that.
In general we collect personal data relating to you for specific purposes, with the nature of the data collected depending on your interaction with Moodle Pty Ltd. We are committed to transparency in this and have provided a very detailed breakdown of these processes in Annex 1 of this Privacy Notice.
Our legal basis for the processing of personal data are:
- Article 6.1(a), GDPR, Consent
- Article 6.1(b), GDPR, Contract
- Article 6.1(f), GDPR, Legitimate Interest
Any legitimate interests pursued by us, or third parties we use, are as follows:
- recruitment and Induction of new Candidates
- emergency Contacts for people who work with us, such as employees and contractors for health and safety purposes.
- business Development
- providing login systems to users via their existing social media accounts
The special categories of personal data concerned are:
- biometric Data in the form of facial images
- health Data in respect of employees, contractors and other people who work with us
- any special categories of special personal data which any user volunteers while using the Moodle systems (for example in a forum or submission)
Will Moodle Pty Ltd share my personal data with anyone else?
We may pass your personal data on to third-party service providers contracted to Moodle Pty Ltd in the course of dealing with you. We do this because there are some services, such as our video conferencing facility, which will not work unless we are able to make these transfers. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to deliver the service they provide on our and of course, your behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with Moodle Pty Ltd’s procedures. If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, or if it is necessary to comply with an employment contract, or we are legally required to do so. If you would like an up-to-date register of all our third-party service providers, please contact privacy@moodle.com and we will be happy to provide it.
How will Moodle Pty Ltd use the personal data it collects about me?
Moodle Pty Ltd will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. Moodle Pty Ltd maintains a register of its data processes which includes a record of the data retention policy for each type of data collected and is committed to only ever trying to process the minimum amount of data needed. Moodle Pty Ltd is required to retain certain information in accordance with the Law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.
Can I find out what personal data Moodle Pty Ltd holds about me?
Moodle Pty Ltd at your request, can confirm what information we hold about you and how it is processed. If Moodle Pty Ltd does hold personal data about you, you can request the following information:
- identity and the contact details of the person or organisation that has determined how and why to process your data.
- contact details of our data protection officer in the EU, where applicable.
- the purpose of the processing as well as the legal basis for processing.
- if the processing is based on the legitimate interests of Moodle Pty Ltd or a third party, information about those interests.
- the categories of personal data collected, stored and processed.
- recipient(s) or categories of recipients that the data is/will be disclosed to.
- if we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely.
- the EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information. These will rely on measures approved by the EU Commission.
- how long the data will be stored.
- details of your rights to correct, erase, restrict or object to such processing.
- information about your right to withdraw consent at any time.
- how to lodge a complaint with the relevant supervisory authority.
- whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
- the source of personal data if it wasn’t collected directly from you.
- any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.
What forms of ID will I need to provide in order to access this?
Moodle Pty Ltd accepts a request made through a Moodle account while the person making the request is logged in. In certain circumstances Moodle Pty Ltd could ask for additional information and the following forms of ID when information on your personal data is requested:
- A colour copy of a Passport, driving licence or National ID Card
Agreeing to these terms is your Consent
By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified. Where consent is required for Moodle Pty Ltd to process both standard and sensitive types of personal data, it must be explicitly given. Where we are asking you for sensitive personal data we will always tell you why and how the information will be used. Agreement with this Privacy Notice and its accompanying terms and conditions (as applicable) (and any Data Processing Agreements, if they apply to you) will be considered to be explicit consent and we will keep a copy of the records of that consent for audit purposes.
You may withdraw consent at any time by:
- MoodleCloud and other Moodle hosted websites:
contacting privacy@moodle.com - self - hosted Moodle installations:
contacting the Data Protection Officer for your Data Controller
Please identify your role in relation to Moodle (if you are a contractor, employee, Moodle partner, end-user, site admin etc.), and the data you wish to withdraw consent to be processed.
Disclosure
Moodle Pty Ltd will pass on your personal data to certain third parties. Moodle is a distributed, global company and it uses cloud services which may be accessed by Moodle employees in any part of the world, including our head office in Australia.
The Moodle Software platform is open source, so that anyone can install and host a copy of the software, as the data controller. In those circumstances, it will be a matter for the Data Controller to ensure they have also put the necessary safeguards in place for any international transfers outside the EU.
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Retention period
Moodle Pty Ltd will processes different forms of personal data for as long as is necessary and proportionate for the purpose for which it has been supplied and will store the personal data for the shortest amount of time possible, taking into account legal and service requirements. For further details on the retention period for any particular type of data, please contact privacy@moodle.com
Your rights as a data subject
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
- right of access – you have the right to request a copy of the information that we hold about you.
- right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
- right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
- right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
- right of portability – you have the right to have the data we hold about you transferred to another organisation.
- right to object – you have the right to object to certain types of processing such as direct marketing.
- right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
- right to judicial review: in the event that Moodle Pty Ltd refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined in the section named “Complaints” below.
Where Moodle Pty Ltd are your Data Controller, you may make a request directly to the Data Protection Officer using the email address dpo@moodle.com
Where Moodle Pty Ltd are a Data Processor, and act on behalf of a data controller (such as MoodleCloud) any requests received by Moodle Pty Ltd will be passed on to the Data Controller.
Where Moodle Pty Ltd are not involved with your data, such as where the Moodle platform has been self-hosted, you should address your requests to the data controllers of those sites since Moodle Pty Ltd will have no access to your data.
Complaints
In the event that you wish to make a complaint about how your personal data is being processed by Moodle Pty Ltd (or third parties as described above), or how your complaint has been handled, you have the right to lodge a complaint directly with supervisory authority and also with Moodle Pty Ltd’s Data Protection Officer, Data Compliance Europe Ltd.
If you wish to make a complaint about how your personal data has been processed in MoodleCloud, or by a Self-Hosted installation of the Moodle Software you should contact your Moodle Site Admin or the Data Controller for your Moodle installation. (For example, if your university or school hosts their own Moodle site, they will be the Data Controller).
The details of Contacts for where Moodle Pty Ltd’s are the Data Controller:
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The details of Contacts for where Moodle Pty Ltd is not the Data Controller, in your installation of Moodle are available directly from your Data Controller.
Annex 1
|
Purpose of processing |
Categories of personal data |
The source of the personal data |
|
Individual’s Profile on Moodle Partner site |
Contact details |
Data subject and data subject employer |
|
Individual’s data on Moodle Partner website |
User and activity data |
Data subject, Controller |
|
Partner Marketing Support |
Partner details, Location, Date, Times |
Data subject |
|
Partner Marketing Support |
Client details, Partner details |
Data subject, data subject employer, Partner organisation |
|
Partnership support conference calls |
Name, Voice Recording, Video/Photograph of user |
Moodle HQ – Moodle Partner Site Data |
|
Partner Organisation Profile on Moodle Partner site |
User details, Partner Organisation details |
Partner Organisation provides info and manages it |
|
Partnership team commercial discussion about Partners and sectors |
HQ Organisation details, Partner Organisation details, names, emails, addresses |
Controller(s) – Moodle Pty Employees (Moodle HQ) and for contractors -themselves or company |
|
Partnership team business development discussion |
Partner Organisation details |
Controller(s) – Moodle Pty Employees (Moodle HQ) and for contractors -themselves or company. |
|
Moodle HQ team communication |
Contact details and any other as comes up in emails |
Controller |
|
Moodle HQ team communications |
Contact details |
Controller |
|
Moodle Client Customer financial data from Partners |
Client details, Partner details |
Employees |
|
Lead / Customer Information |
Contact Details |
Data Subject |
| Writing and storage of agreements/contracts/documentation with partners, and potential partners | Contact Details | Moodle Partner / Applicant |
| General Business Documentation of meetings including attendees | Partner Organisation details, Partner details, Partner Employees | Controller |
| General Business Documentation | Partner Organisation details, Partner details | Controller |
| Central code repository | Contact details (name, surname, email, photo), activity and contribution | Data subject |
| Community education and feedback | Contact details (name, surname, email, photo), activity and contribution | Data subject |
| Mirror of central code repository | Contact details (name, surname, email, photo), activity and contribution | Data subject |
| Public Moodle Code Repository | Contact details (name, surname, email, photo), activity and contribution | Data subject |
| Private Moodle Code Repository | Contact details (name, surname, email, photo), activity and contribution | Data subject |
| Developer code repository | Contact details (name, surname, email, photo), activity and contribution | Data subject |
|
Sharing of rapid prototypes, research artefacts, usability testing feedback |
Contact details, activity, contribution |
Employee/contractors |
|
Conduct user studies, interviews, and surveys |
Contact details, activity, contribution |
Employee/contractors |
|
Conduct user surveys, MOBILE – Support for Airnotifier sites |
Contact details, form entries |
Data subject |
|
Scheduler for usability testing & user interviews |
Contact details (name, surname, email, photo), activity and contribution |
Data subject |
|
Host the usability tests and user interview recordings |
Contact details, biometric data including pictures video and voice recording |
Data subject |
|
Community engagement & recruitment for user studies |
Names, Addresses, emails, phone numbers, Health Records, Contact details, biometric, IP Address, document contents, email contents, usage records |
Data subject |
| MOBILE – Training in Moodle moots | Contact details (name, surname, email, photo), activity and contribution | Data subject |
| Sending e newsletters | Name, email, phone number, country of subscribers | Data subject |
| Sending e newsletters | Email address of subscribers | Data subject |
| Attendees’ registration and payment for Moodle Moots organized by Moodle directly | Email address, name, telephone, payment details, country of origin, occupation, dietary requirements | Data subject |
| Presentations’ admission process run by Marketing department for Moodle Moots organized by Moodle directly | Email address, name, country, workplace, personal presentation, summary of applicable presentations | Data subject |
| Sending notifications to Moodle Moots attendees that have voluntary downloaded the Moodle Moot application for the conference | Name, surname, email address | ShowGizmo |
| Pass to partnership team MOOC participants personal data interested in further training or other Moodle services | Name, email, phone number, country of subscriber | Data subject |
| MOOC participants information provide service to the users | Name, email address | Data subject |
| Provide Moodle education certification service to the user | Name, email address, users contributions, IP addresses, on a voluntary basis: geo localization, photo | Data subject and Partner |
| Recruitment of candidates | Name, Address, phone number, email, social media profile links, Photograph, educational and work history, interests | Data subject |
| Reference’s check of candidates to be recruited for recruitment | Contact details, role and any relevant info of referee’s candidate | Data subject |
| On-boarding of employees and contractors | Contact details, emergency contact details, drivers licence, passport, ID documents, banking details, tax details, superannuation details, gender, qualifications, biometric data, date of birth | Data subject |
| Health and Safety | Name, phone number, email, relationship with Employee | Data subject |
| Health Records for Employees/contractors | Health Records | Data subject |
| Performance’s measure | Performance information, contact details | Managers/HR |
| Letter of Offer | Name, address, phone number, email and remuneration details of contractors | Data subject |
| Management coaching to strength management capability | Performance information, performance opinions, contact details | Data subject |
| Manage the organizational structure of the company | Pictures, name and surname | Data subject |
| Paying wages to employees | Contact details (name, surname and email), Bank details, Tax details, sick leave, Annual Leave, salary, pension | Employee |
| Collecting fees payable by direct clients | Contact details (name, surname and email) | Client |
| Collecting fees payable by partners | Contact details (name of partner, email, name and surname of partner representative) | Partner |
| Receiving event registration fee | Contact details (name, surname, email of the participant, phone number, business name and address | Attendee |
| Paying supplier invoices | Supplier details (name, surname, email, bank details) | Supplier |
| Log storing and searching for analysing and troubleshooting MoodleCloud sites and signup/provisioning | Location, IP address | MoodleCloud site admins and MoodleCloud site users |
| Storing of historical logs – moodle, web server, statistics | Website name, location, IP address | MoodleCloud site admins and MoodleCloud site users |
| Facilitating the signup and control of the MoodleCloud account | Name, email, location, telephone number | MoodleCloud site admins |
| Primary provider for text messaging. Logs for text message sending | Phone numbers | MoodleCloud site admins |
| Email processing (Moodle and signup) | MoodleCloud site admins and MoodleCloud site users | |
| Text messaging service | Phone numbers | MoodleCloud site admins |
| Backup text messaging service | Phone numbers | MoodleCloud site admins |
|
Sending emails to site admins regarding their MoodleCloud service |
Name, email, financial data |
MoodleCloud site admins |
|
Operational reporting on cloud servers and moodle sites |
Location, IP address, moodle activity data |
MoodleCloud site admins |
|
Manage recurring subscriptions and payments |
Name, email, country |
MoodleCloud site admins |
|
Billing and subscription management |
Name, surname, billing country, website name |
MoodleCloud site admins |
|
Conversion of assignments in various formats into PDF file to enable the teacher to grade and annotate the document |
Any data submitted in the document submitted |
MoodleCloud site users |
| Web conferencing feature for all MoodleCloud sites | Contact details, voice, audio, video, biometrics, IP address, location data | MoodleCloud site users |
| Webhooks from payment processor triggered on subscription change | Payment method details (NOT INCLUDING CREDIT CARD NUMBER) | Moodlecloud site admins |
| Customer data storage | Any data submitted in the file | MoodleCloud site admins and users |
Summary
Full policy
Cookies Policy
Effective: 28 June 2018Moodle Pty Ltd ("us", "we", or "our") uses cookies on moodlecloud.com and all affiliated websites (collectively the "Site").
Our Cookies Policy explains what cookies are, how we use cookies, how third-parties we partner with may use cookies on the Site, and your choices regarding cookies. Please read this Cookies Policy in conjunction with our Privacy Notice, which sets out additional details on how we use personally identifiable information and your various rights.
What are cookies
Cookies are small pieces of text sent by your web browser by a website you visit. A cookie file is stored in your web browser and allows the Site or a third-party to recognize you and make your next visit easier and the Site more useful to you. Essentially, cookies are a user’s identification card for the Moodle servers. Web beacons are small graphic files linked to our servers that allow us to track your use of our Site and related functionalities. Cookies and web beacons allow us to serve you better and more efficiently, and to personalize your experience on our Site.
Cookies can be "persistent" or "session" cookies.
Why does Moodle Pty Ltd need to collect and store personal data?
In order for us to provide you with MoodleCloud and other Moodle Hosted websites we need to collect personal data for correspondence purposes and/or to allow us to provide you our service. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose. Moodle is a company which values its user’s data protection and privacy rights and we have no interest in collecting data beyond what we need to make the Moodle Services work for you. If you are going to be contacted by us for marketing purposes, we will not rely solely on this notice, but will always seek an additional confirmation from you that it’s OK to do that.
How Moodle uses cookies
When you use and access the Site, we may place a number of cookies files in your web browser.
Moodle uses or may use cookies and/or web beacons to help us determine and identify repeat visitors, the type of content and sites to which a user of our Site links, the length of time each user spends at any particular area of our Site, and the specific functionalities that users choose to use. To the extent that cookies data constitutes personally identifiable information, we process such data on the basis of your consent.
We use both session and persistent cookies on the Site and we use different types of cookies to run the Site:
- Essential cookies. Necessary for the operation of the Site. We may use essential cookies to authenticate users, prevent fraudulent use of user accounts, or offer Site features.
- Analytical/performance cookies. Allow us to recognize and count the number of visitors and see how visitors move around the Site when using it. This helps us improve the way the Site works.
- Functionality cookies. Used to recognise you when you return to the Site. This enables us to personalise our content for you, greet you by name, and remember your preferences (for example, your choice of language or region).
- Targeting cookies. Record your visit to the Site, the pages you have visited, and the links you have followed. We will use this information to make the Site and the more relevant to your interests. We may also share this information with third parties for this purpose.
Third-party cookies
In addition to our own cookies, we may also use various third-party cookies to report usage statistics of the Site.
What are your choices regarding cookies
If you'd like to delete cookies or instruct your web browser to delete or refuse cookies, please visit the help pages of your web browser.
Please note, however, that if you delete cookies or refuse to accept them, you might not be able to use some or all of the features we offer. You may not be able to log in, store your preferences, and some of our pages might not display properly.
Cookies Table
The tables below list some of the internal and third-party cookies we use. As the names, numbers, and purposes of these cookies may change over time, this page may be updated to reflect those changes. For more information on how we use these cookies, please refer to our Cookies Policy (above).
MoodleCloud Cookies
|
Host Name |
Cookie Name |
Purpose |
|
MoodleCloud |
viewed_cookie_policy |
Tracking. Remember that the user has accepted the cookie policy. |
|
PHPSESSID |
Essential. Required to keep current user authentified to the portal. |
|
|
subdomain_username |
Functionality. Pre-fills the last username used by the user when login. |
Moodle Cookies
|
Host Name |
Cookie Name |
Purpose |
|
[site].moodlecloud.com |
MoodleSession[site] |
Essential. Required to keep current user authenticated with Moodle and keep session alive. |
Third-Party Cookies
|
Host Name |
Cookie Name |
Purpose |
More information |
|
Google Analytics |
All cookies starting with _ga: _ga, _gid, _gat_mcglobal, _gat_mcregion, etc. |
Analytical. Distinguish users, throttle request rate, etc. |
https://www.google.com/policies/privacy/ and https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage To opt out, visit http://tools.google.com/dlpage/gaoptout |
|
All cookies starting with __utm |
Analytical. Distinguish users, throttle request rate, etc. |